Data security is a crucial aspect of any business, but it is especially relevant when working with patients’ personal and medical information. Even small security breaches can result in HIPAA violations and a loss of trust in your practice. While a security leak can happen at any time to any practice, there are steps that you can take to prevent your patients’ information from falling into the wrong hands.
Use Complex Passwords
When creating passwords, employees should be required to use a combination of letters, numbers, and special characters that are difficult for any would-be hacker to guess. Utilizing complex passwords will go a long way toward keeping the data in your dental practice safe. As an added security measure, you might also require staff to change their passwords periodically.
Offer Guest Wi-Fi
Your Wi-Fi for guests should always be separate from your business network. This will prevent the transfer of information from their devices to your network and vice versa. A firewall should also be added to all of your networks for extra protection. Firewalls keep unwanted information out and make your networks, and business as a whole, more secure.
Take Care with Email
A data security breach causes significant problems for any business, but the complications are magnified significantly when there is medical information involved. Unfortunately, dental practices are not immune to being targets of information theft.
To protect your patients, avoid sending HIPAA protected information via email to anyone outside your practice and use an encrypted email server for interoffice mail. This will reduce the chance of a hacker being able to intercept protected medical records.
For added protection, make sure to train your employees to only click on email links from known and trusted sources. Clicking a ransomware link in a seemingly innocent email can result in an office-wide breach.
Switch to Digital Forms
Using DentalForms as a digital alternative allows patients to complete their paperwork with the privacy of an iPad rather than on paper, which can be accidentally mislaid or left out in plain sight. DentalForms automatically logs out of the patient’s record when the form is complete. This feature adds even more privacy and security for your practice.
Your patients trust you to keep their information safe and secure. Click here to see how DentalForms helps make this possible.