When it comes to HIPAA security, size doesn’t matter. Your local dental practice has the same duty to protect personal health information as a large national chain.
Switching to paperless record-keeping can reduce the paper-based risks of theft and easy access, but what about digital data security?
How you could be in breach of HIPAA rules
It pays to look for security gaps in your systems, because many times they are right under your nose. Here are some ways your practice may be vulnerable to breaches of HIPAA data security rules:
- Failing to encrypt and secure patient data on portable storage media, including flash drives, laptops, and mobile devices. Theft is still a major cause of data security breaches, and portable storage is easily copied or removed from the office when no one is looking.
- Failing to regularly backup patient data is something that should never happen, but it’s serious enough to be included in HIPAA regulations. Protect your ability to restore lost data after a disaster with a well-defined backup strategy. Talk to your IT provider about a combination of on-premise and cloud-based backup measures to minimize risk.
- Use of Dropbox to store and share patient data has been around a long time, but it isn’t HIPAA compliant, so you can’t use it for ePHI files.
- Which of your staff can access patient information? Part of the HIPAA privacy ruling states that strict office policies should be in place limiting who has access to records. With a secure paperless patient forms system like DentalForms, patients’ details need not be left lying around in the office.
Be sure to discuss these points carefully with your staff in light of the hefty fines that could result from noncompliance.
HIPAA security is serious business, but with data encryption and other built-in safeguards, DentalForms eases this burden for practices like yours every day.
Click here to schedule a short, free demo of DentalForms today.